Registration and Incorporation
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Formation of a Company [S.3]: Under Section 3, a company can be formed “for any lawful purpose” by subscribing to the Memorandum and complying with registration requirements. In particular: a public company requires at least seven subscribers, a private company requires at least two, and a One Person Company (OPC) may be formed by one subscriber (OPC is defined as a private company with a single member). (The OPC’s sole member must nominate another person in the MOA to become member on the first member’s death.) Any such company may be either limited by shares, limited by guarantee, or unlimited. (E.g. Tea Assn. of India v. NDMC held that once properly registered, a company has a separate legal existence from its promoters.)
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Types of Companies: By definition, a public company has no restrictions on share transfers or maximum members and must carry “Limited” in its name. A private company must (among other things) restrict share transfers and limit membership to 200 (excluding past employees). An OPC is a special private company with one member; it cannot carry on NBFC/business with securities, and its nominee (named in MOA) automatically becomes member on death of the subscriber. (Like any private company, an OPC cannot raise public capital or exceed specified capital/turnover limits before converting to another form.)
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Punishment for False Particulars [S.7(5)]: Section 7(5) of the Act makes it an offence to furnish false or incorrect particulars in any incorporation document. Any person who knowingly submits false information in the registration papers is liable to action under Section 447 (fraud). Similarly, Section 7(6) subjects the company itself and its first directors/promoters to penalties if the company was “got incorporated” by fraud or suppression of facts. (Section 447 prescribes severe penalties – imprisonment and heavy fines – for fraud.)
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Certificate of Incorporation [S.7(2)]: Once the ROC is satisfied that all documents are in order, it registers the company and issues a Certificate of Incorporation. From the date stated in the certificate, the company comes into existence as a legal entity (with perpetual succession, common seal, etc.). The Certificate serves as the company’s “birth certificate”: the company may then sue and be sued in its own name, acquire property, and incur liabilities separately from its members.
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Conclusive Evidence of Incorporation: Section 7(2) explicitly makes the Certificate of Incorporation “conclusive evidence” that all legal requirements for registration have been complied with. In other words, once the ROC issues the certificate, nobody (neither courts nor authorities nor third parties) can question the fact of incorporation on technical grounds. Indian courts have reinforced this: for example, in Maluk Mohamed v. Capital Stock Exchange (Kerala HC) it was held that “a writ cannot be issued to cancel the registration of the company or the certificate”. Similarly, in T.V. Krishna v. Andhra Prabha (AP HC) the court held that once a company is “born” upon incorporation, the only way to extinguish it is by statutory winding-up – its incorporation cannot be attacked in court.
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Certificate & Judicial Review: Because the certificate is conclusive, even if irregularities or defects existed in the pre-registration proceedings, they generally cannot be challenged by ordinary legal action once the company is registered. For instance, in Moosa Goolam Arif v. Ebrahim Goolam Ariff (Calcutta HC, 1913) the Court noted that even though minors had been improperly made subscribers, the issued certificate was “conclusive for all purposes” and the company stood registered. As Lord Cairns famously said in Peel’s Case (1867), “when once the certificate of incorporation is given, nothing is to be inquired into as to the regularity of the prior proceedings.” (Although these are pre-2013 cases, the principle remains: once incorporated with a certificate, the company’s existence and status are final unless winding up or licence cancellation is invoked.)
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Pre-incorporation Contracts (General Rule): A company cannot make or be bound by contracts before it legally exists. By common law (as adopted in India), two valid contracting parties are needed for a contract. A proposed company (not yet in existence) cannot enter into a binding agreement, so any such “pre-incorporation contract” automatically binds the person who made the contract, not the future company. The courts have consistently held that the company is neither obliged nor entitled to benefit from such agreements.
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Company Cannot be Sued: Because it did not exist at contract time, the newly-formed company cannot be sued on a pre-incorporation agreement. In Re English & Colonial Produce Co. (1906), a solicitor paid company-registration fees on behalf of promoters before the company existed; once the company was incorporated, it was held not liable to reimburse him, since at the time of payment it “was not in existence” and “ratification was impossible”. Similarly, in Natal Lands & Colonisation Co v. Pauline Colliery Syndicate (1904), the court held that a company could not enforce or be liable on a contract made for it before incorporation. In short, no lawsuit can run for or against the company on a pre-incorporation deal.
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Company Cannot Sue: Likewise, the company cannot itself sue on a pre-incorporation contract because it never assumed it. If a promoter incurs expenses or delivers goods on behalf of a to-be-formed company, the promoters must look to each other (or to the contract’s terms) for recovery. (By contrast, Specific Relief Act provisions allow an incorporated company to enforce certain pre-incorporation agreements if the terms are included in its articles and the contract is formally adopted; see below.)
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Ratification of Contracts: A key consequence is that ratification by the company is impossible. Since the company had no legal existence when the contract was made, it cannot “backdate” its authority to validate the deal. In Kelner v. Baxter and Re English & Colonial, the courts held explicitly that ratification by the after-formed company could not relieve the original promoter of liability. The only way a company can assume a pre-incorporation contract is by a novation: i.e. substituting itself into a fresh contract with the other party after incorporation.
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Promoter’s Personal Liability: The promoter or agent who signs a pre-incorporation contract is personally liable on it. If a promoter expressly or implicitly purports to act on behalf of a not-yet-existent company, he is treated as the principal/guarantor of that contract. For example, in Kelner v. Baxter (1866), the promoters of a hotel company signed a wine-supply contract on the company’s behalf before incorporation. The court held the company was not bound, but the promoters (who “contracted on behalf of a principal who had no existence”) were personally liable for payment. In other words, unless the contract itself releases them, promoters cannot escape liability merely by incorporating the company later.
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Statutory Reform (CA 2013): The Companies Act 2013 codifies these principles. Section 15(1) restates that any contract entered on behalf of a company not yet formed binds only the person who acted (promoter), not the company (unless the contract itself provides otherwise). Section 15(2) grants the promoter a right to recover from the company if the latter adopts the contract after formation (often by indemnifying the promoter). Essentially, CA 2013 preserves the common-law position (as in Kelner), while adding clarity and aligning with Specific Relief Act exceptions.
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Specific Relief Act Exceptions: By statute (outside Companies Act), India allows some remedy for pre-incorporation contracts. S.15(h) and S.19(e) of the Specific Relief Act permit specific performance (enforcement) of certain pre-incorporation agreements if the contract is included in the company’s articles of association and the company formally adopts it after incorporation. Thus, while the general rule is non-binding, these provisions let a company (or third party) enforce a contract entered in contemplation of its formation, provided the proper steps (inclusion in AOA, notice of adoption) are taken. (These are exceptions and apply narrowly; otherwise promoters bear the loss or must obtain indemnities.)
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Formation of Companies with Charitable Objects [S.8]: Section 8 of the Act provides for non-profit companies with “charitable objects” (commerce, art, science, sports, education, social welfare, religion, charity, protection of environment, etc.). Such a company is incorporated with limited liability but without adding “Limited” or “Private Limited” to its name. Crucially, an application (Form INC-12) must be filed for a licence under S.8 before incorporation. If the Central Government grants the licence, the ROC issues incorporation (Form INC-16) in the approved name. By law the company’s income must only be applied to its stated objectives – no dividends may be paid to members. (Section 8(3) provides that if the company ever carries on activities outside its objects, its licence can be cancelled.) In practice, Section 8 companies enjoy benefits like easier stamp-duty, income-tax exemptions (u/s 12A/80G), and donor confidence, but they must strictly comply with the non-profit conditions.
Cases : Re English & Colonial Produce Co. (1906) (private UK Ch) – company could not ratify registration expenses (promoter personally liable). Kelner v Baxter (1866) (UK CP) – promoters held personally bound on pre-incorporation contract for wine. Maluk Mohamed v Capital Stock Exchange (Ker HC 1991) – a writ petition to cancel a company’s registration was dismissed; the court stressed that once registered, a company cannot be erased by judicial challenge. TV Krishna v Andhra Prabha (AP HC 1960) – only winding-up proceedings can terminate a company once validly incorporated. (Salomon v Salomon – though pre-2013, it famously confirms that after incorporation the company is a separate legal person distinct from its shareholders.)
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